Security Guard Tips

Missed the Deadline? What to Do If You Missed Your New York State Security Guard License Training

Maintaining an active security guard license in New York State is crucial for continuing employment in the field. However, life can sometimes get in the way, and you might miss the annual training required for license renewal. Here’s a comprehensive guide on what steps to take if you find yourself in this situation.

Here is where you can take the annual

Scenario 1: License Expired for Less Than 6 Months

If your security guard license has expired but it has been less than six months since the expiration date, you can still renew your license. Here’s what you need to do:

Steps to Renew:

  1. Complete the 8-Hour Annual In-Service Training Course:
    • Enroll in and complete the missed training course as soon as possible.
    • Ensure the training is conducted by an authorized training school.
  2. Submit Renewal Application:
    • Gather proof of your completed training.
    • Submit your renewal application along with the required fee.

Important Note: Training certificates must be submitted to the State of New York by an authorized training school. Individuals cannot mail or fax course certificates directly to the Department of State.

Scenario 2: License Expired for More Than 6 Months

If your security guard license has been expired for more than six months, you will need to reapply for a new security guard registration. The process is more extensive, but it ensures you are up to date with all necessary training and qualifications.

Steps to Reapply:

  1. Complete the 8-Hour Pre-Assignment Training Course Again:
    • This introductory course covers the basics of security guard duties and is required for all new applicants.
  2. Complete the 16-Hour On-the-Job Training Course:
    • This course must be completed within 90 days of employment and provides detailed training on security guard responsibilities.
  3. Complete the 8-Hour Annual In-Service Training Course:
    • Required annually to maintain the license, this course ensures security guards stay updated on relevant laws, procedures, and best practices.
  4. Submit a New Application:
    • Submit a new application to the New York State Department of State, Division of Licensing Services.
    • Include proof of completion of the required training courses.
    • Obtain a new fingerprint receipt for a background check.
    • Pay the required application fee.
  5. Undergo Fingerprinting and a Background Check:
    • All applicants must undergo electronic fingerprinting and a criminal background check.
    • This process is handled by IdentoGo, with a fee of approximately $100.25.

Important Considerations:

  • Training Submission: All training must be submitted by an authorized training school to the Division of Criminal Justice Services.
  • Employment Ineligibility: If your ID card has expired, you are ineligible to continue employment as a security guard until you renew your license or obtain a new one if it has been more than six months since expiration.

Scenario 3: Immediate Steps After Missing Annual Training

If you realize you have missed the annual training but your license has not yet expired, you should act quickly to avoid any disruption in your employment.

Immediate Actions:

  1. Enroll in the 8-Hour Annual In-Service Training Course:
    • Complete the training as soon as possible to stay compliant.
  2. Maintain Records:
    • Keep track of your training schedule to avoid missing future renewals.


Renewing your New York State security guard license on time is crucial for maintaining your eligibility to work. Whether your license has expired recently or it has been more than six months, understanding the required steps can help you navigate the renewal or reapplication process smoothly. Staying on top of your training not only ensures compliance but also demonstrates your commitment to professionalism and continuous improvement in your role as a security guard.

Call to Action

Security professionals, ensure you stay on top of your training and renewal schedules. If you’ve missed your annual training, take immediate steps to complete it and renew your license. For those whose licenses have expired for more than six months, follow the outlined steps to reapply and continue your career with confidence. Stay compliant, stay professional, and continue to protect and serve with pride.


  • What are the annual training requirements for security guards in New York?

Security guards must complete an 8-Hour Annual In-Service Training Course every year to maintain their license. This course updates and enhances their knowledge and skills.

  • What additional training is required for armed security guards?

Armed security guards must complete:

47-Hour Firearms Training Course: This is required initially to obtain an armed guard registration.
8-Hour Annual Firearms Training Course: This must be completed every year to maintain the armed guard registration.

  • Can I take the required training courses online?

Yes, many training providers offer online courses for the 8-Hour Pre-Assignment, 16-Hour On-the-Job, and 8-Hour Annual In-Service Training. These courses are approved by the New York State Division of Criminal Justice Services (DCJS).

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